Would you like to be an Official Vendor for The San Antonio African American Book Festival?
The San Antonio African American Book Festival (SAAABF) is currently accepting quotes for the products & services we use to facilitate this event for OUR Community. If you are (or know of) a local Black Business Owner, please review the Requests for Quotes (RFQs) listed below to determine if there is an opportunity for you to become an Official Vendor of the San Antonio African American Book Festival.
One of the very important purposes of creating the SAAABF is to encourage Black Economics (particularly in San Antonio), so we are actively searching for local African American vendors to provide the Products & Services listed below. Although all Black-Owned Business owners are encouraged to submit quotes, members of Black Business San Antonio, African American Chamber of Commerce of San Antonio, Inc. or Alamo City Black Chamber of Commerce will be given preferential priority when awarding contracts. If you are a current member of these organizations, please include that in your email.
In-Kind Sponsorships
Are you interested in being a Vendor & Sponsor of the San Antonio African American Book Festival? If you are selected as a vendor, you have the option of donating your services in lieu of one of our Business/ Organization Sponsorship Packages. Please review our very affordable packages (visit our Become a SAAABF Sponsor page from the menu for more details) and let us know if you would like to make an In-Kind Sponsorship when you submit your quote.
Vendor Overview
Authors & VIPs Mixer
Friday February 24, 2024 Set-Up 4:00 - 6:00pm (Expected Guests: 60 - 100)
Second Baptist Community Center - 3310 E. Commerce Street San Antonio, TX 78220
5th Annual San Antonio African American Book Festival
Saturday February 24, 2024 Set-Up: 10:00am - 11:30am; Event: Noon - 4:00pm
Second Baptist Community Center - 3310 E. Commerce Street San Antonio, TX 78220
Vendor Selection, Contracting and Payment Details
- All quotes must include Business Name, Contact Information and Pricing for Quantity listed in RFQ.
- Vendor Selection (upon review and discussion of quotes) will occur no later than December 31, 2023.
- Selected vendors must adhere to all Contracted Details, specifically Quality, Price and Delivery.
- Contract for services must be signed by both parties in order for purchase to take place.
- Contracted vendors must provide a receipt of services, detailed invoice and W-9 prior to payment.
- If you have any questions/concerns, please email us at SAAABookFest@gmail.com.
Table Rental
Item:
Specifications:
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Table Rental". Please be sure to include your contact information.
Item:
- 40-60 6-foot rectangular tables with Delivery/Pickup service
Specifications:
- Quantity of 40 - 60 6-foot rectangular tables
- Delivery of tables 1 day prior to the Event
- Pickup of tables after the Event
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Table Rental". Please be sure to include your contact information.
Program Books
Item:
Specifications:
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Program Books". Please be sure to include your contact information.
Item:
- 200 - 300 Program Booklets (file will be provided)
Specifications:
- Quantity of 200 - 300 booklets with 32 - 40 pages, 11X17
- Current Details: Color - White Gloss 100#/ B&W - White Cougar 70#
- Will need quotes for: 1. All Color Pages and 2. Half Color/Half B&W
- Must be able to deliver within 2-3 weeks of order placement
- Sample of Past Program Books for comparison is available upon request
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Program Books". Please be sure to include your contact information.
Food Trucks
Item:
Specifications:
Instructions:
Please email your menu with pricing to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Food Truck". Please be sure to include your contact information.
Item:
- Food Truck for Event (2 opportunities available)
Specifications:
- Must meet all Health Code & Food Handling Rules & Certifications
- Must arrive no later than 11:30am and leave no earlier than 5:00pm
Instructions:
Please email your menu with pricing to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Food Truck". Please be sure to include your contact information.
VIP Mixer Food
Items:
Specifications:
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: VIP Mixer Food". Please be sure to include your contact information.
Items:
- Food Trays (Fruit & Finger Foods)
- Custom Cake & Other Sweets
Specifications:
- Must provide pricing for 60 - 100 guests
- Must meet all Health Code & Food Handling Rules & Certifications
- Must be able to deliver on Day of Event (no later than 5:00pm)
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: VIP Mixer Food". Please be sure to include your contact information.
T-Shirts
Item:
Specifications:
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: T-Shirts". Please be sure to include your contact information.
Item:
- 20 - 100 Gold T-Shirts with images on Front & Back (images will be provided)
Specifications:
- Must match Quality of Current T-Shirts (Gildan Softstyle Ring Spun, 100% Cotton)
- Must match Color of Current T-Shirts (click here for example)
- Must provide the following Adult sizes: Medium; Large; X-Large; 2X Large; 3X Large
- Must be able to deliver within 2-3 weeks of order placement
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: T-Shirts". Please be sure to include your contact information.
Promotional Items
Items:
Specifications:
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Promotional Items". Please be sure to include your contact information.
Items:
- Step & Repeat Banner with Frame
- Posters & Flyers (please include design fees)
- Durable Event Signage
Specifications:
- Open to Vendor Suggestions
- Must be able to deliver within 2 weeks of order placement
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Promotional Items". Please be sure to include your contact information.
Miscellaneous Products & Services
Items:
Specifications:
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Other Misc.". Please be sure to include your contact information. If you have ideas of how your product or service (that is not listed above) can benefit the Event, please feel free to send your quote with an explanation of how we can partner together in the future.
Items:
- Marketing/ Promotion Services (including Social Media)
- Miscellaneous Promotional Item, not listed above
- Event Planning/ Design Services
- Party Planning Services/ Products
- Coffee, Tea (Author's Hospitality Station)
- Swag Bags (Author's Participation Gifts)
- Volunteer Opportunities for Civic Organizations (Set-Up/Breakdown; Greeters; Other Misc.)
Specifications:
- Open to Vendor Suggestions
Instructions:
Please email your quote to SAAABookFest@gmail.com with a Subject of "Potential Vendor: Other Misc.". Please be sure to include your contact information. If you have ideas of how your product or service (that is not listed above) can benefit the Event, please feel free to send your quote with an explanation of how we can partner together in the future.
